The Department of Academic Affairs of the College of Languages Education, Ajumako, in collaboration with the Students Records Office of the University of Education, Winneba has organised a one-day workshop for Examinations Officers on June 21, 2018.
Opening the session, the Ag. College Registrar, Mr. Ben Duadze underscored the important role the Online Student Information System (OSIS) plays in administering academic roles of the College of Languages Education and University as a whole. He observed that, the smooth running of the system hinges on diverse roles various stakeholders play and one of such important persons are Examination Officers.
He was hopeful that, the workshop will further enhance the skills of Examination Officers in mounting their courses and attending to other OSIS related issues in the College.
In a brief address, the Senior Assistant Registrar, Academic Affairs, Mr. Emmanuel Kutorglo remarked that some challenges the Office faced during the last semester had to do with students making requests to drop wrongly registered courses. This he observed could be due to wrongly mounted courses in their portals during course selection. He was hopeful that with the workshop, such challenges would be minimised.
The Head of Students Records, Mr. Raymond Bentum Boison, who facilitated the session reminded participants that in mounting courses for registration, due diligence must be taken. Each course comes with a course code, title and credit hour. If the same course is mounted with either the same course code and different course title, or same course title but different course codes, some students will not be seen on the score sheets and on the attendance registers. Lecturers will therefore not be able to key in results of such groups of students.
Mr. Raymond Bentum Boison, one of the facilitators presenting at the meeting
Participants were taken through; course registration modalities for students, how to correctly mount courses in OSIS specifying major, core and elective courses, identifying various problematic or grey areas with respect to courses on OSIS, generating course registration list and class list for examinations, amongst others.
Examination Officers during the workshop
Closing the session, Mr. Emmanuel Kutorglo, Head of Academic Affairs, Ajumako Campus thanked participants and challenged them to mount courses in time for the 2018/2019 academic year.
Present at the workshop were all Departmental Exam Officers and the Faculty Officer for Ghanaian Languages Education.