UEW to Implement ERP System and IPSAS

The University of Education, Winneba (UEW) is at the verge of implementing an Enterprise Resource Planning (ERP) system this year. This will automate all the core functions of the University such as planning, finance, admission, assessment, graduation, inventory, hall, asset, sales and human resource management.    

The ERP implementation will be done concurrently with the introduction of International Public Sector Accounting Standards (IPSAS) to regulate accounting issues in the University. 

The Ag. Finance Officer, Mr. Bruno B. B. Chirani disclosed this in an interview during the Finance Section annual retreat and capacity building workshop held at the Elmina Beach Resort from Sunday, 6th to Wednesday 9th January, 2019. 

Mr. Bruno B. B. Chirani, Ag. Finance Officer-UEW

Mr. Chirani said the Accountant has a major role to play in the administration of institutions hence, the need to have very efficient systems in place that support the work of the accountant and ensure compliance with global standards.

“The ERP system will automate the whole University; from payment of fees to managing these fees and disbursing them for University development and making work easier as well. We can generate the financial statements at any time with the introduction of that ERP system.

“Ghana is moving international by adopting IPSAS. The whole world is moving towards that direction and UEW cannot be left out. We need to take the initiative. We want to be among the first to implement this.” He said.   

According to the Ag. Finance Officer, Management of UEW is in the process of engaging external consultants to assist the University to begin the project. “We have received expression of interest from interested consultants to undertake this project.”

The Head of Finance, Institute for Distance and e-Learning, Mr. Shadrack Nkatiah pointed out that the introduction of IPSAS would help to present the financial reports of the University in a way that is internationally acceptable.

“To be able to do a proper IPSAS accounting, you need to have a proper IT system. With ERP system and IPSAS, the benefits do not accrue to only Finance. These are projects that would positively affect everybody in the University.

“For the ERP system, there are modules to take care of student registration, assessment and even delivering lectures online. There are also modules to take care of the halls, human resource, registry, students’ information system; so everybody in the University would have to in a way work with that system to facilitate their work.” He said.

A cross-section of attendees during the annual retreat

The 2018 annual retreat and capacity building workshop meant to take stock of the year under review was done under the theme “Enhancing Financial Efficiency in University Administration: The Role of Accountants”.

It saw technical presentations from a Partner with the Public Sector Group of PricewaterhouseCoopers, Mr. Hayfron Aboagye; Senior Manager at PricewaterhouseCoopers, Mr. Johnny Mensah; and a Fellow of the Chartered Institute of Taxation and a Tax Administrator with the Agona Swedru Office of the Ghana Revenue Authority, Mr. Michael Harold Danso-Ntiamoah. 

Speakers at the annual retreat

Other presenters included Regional Contracts Manager/Cost Engineer at the Eastern Regional Office, Department of Feeder Roads and Part-time Lecturer at Kwame Nkrumah University of Science and Technology, Dr. Isaac Mensah; Head of Budget Reforms Unit at the Ministry of Finance, Mr. Richard Ebo Amuah; and Deputy Head, Budget Reforms Unit at the Ministry of Finance, Mr. Alexander Kwadjo Nkansah.

Among the topics treated were Construction Contract: What the Accountant must know; IPSAS: A Catalyst for Transparent Financial Reporting and Accountability; The Public Financial Management (PFM) Act; and The New Withholding VAT. 

There were 52 and 59 Senior Members, Heads of Department and Heads of Unit present at the first and second days respectively. The third day had in attendance 94 comprising all the staff of the Finance Section. 

Group photographs of staff from Winneba, Ajumako, Asante Mampong and Kumasi Campuses