Full-Time/Evening Direct Application Deadline : Jul 30, 2018Full-Time/Evening Post Diploma Application Deadline : Jul 30, 2018Full-Time/Evening/Executive Post Graduate Application Deadline : Jul 30, 2018Post Diploma Distance Deadlines : Jul 30, 2018All Other IEDE Distance Deadlines : Jul 30, 2018Sandwich Direct Deadline : Jul 15, 2018Sandwich Post Diploma Deadline : Jul 15, 2018Sandwich Post Graduate Deadline : Jul 15, 2018

Internal Advertisement - Vacancies for Senior Member Positions

The University of Education, Winneba invites applications from suitably qualified applicants within the Internal Audit Office, Finance Office, ICT Services Directorate, Directorate of Security Services, Directorate of Works and Physical Development and the University Library to fill vacant Senior Member positions as follows:

INTERNAL AUDIT
 
  1. Position: Deputy Internal Auditor

Candidate seeking appointment as Deputy Internal Auditor must

  1. Possess a two-year Masters degree in Accounting or Finance with a minimum of five-years experience in a University or  a comparable organization  as Senior Assistant Internal Auditor or Senior Accountant
  2. Be a member of a recognized professional accountancy body such as
  • Institute of Chartered Accountants, Ghana (I.C.A.G.)
  • Association of Chartered Certified Accountant (ACCA)
  • Chartered Institute of Management Accountants (CIMA)

Interested staff in the Audit Section or Finance Office of the University of Education, Winneba who meet the above requirements should download the relevant forms from the University’s Website for completion.

  1. Position: Assistant Internal Auditor

Candidate seeking appointment as Assistant Internal Auditor must have a good first degree in Accountancy (B.Com or BSc. Administration, Accounting option) in addition to the following:

  1. Final Examination Certificate of the Institute  of Chartered Accountants, Ghana or its equivalent in any of the following professional accountancy bodies:
  • Institute of Chartered Accountants, Ghana (I.C.A.G.)
  • Association of Chartered Certified Accountants (ACCA)
  • Chartered Institute of Management Accountants (CIMA).

 

  1. Masters degree in Accounting or Finance with at least one year relevant experience in Auditing and or Accounting.
  1. Position: Senior Assistant Internal Auditor

Candidates seeking appointment as Senior Assistant Internal Auditor must

  1. Possess a Masters degree in Accounting or Finance, with at least five years relevant post qualification experience;
  2. Be a member of a recognized professional accountancy body such as
  • Institute of Chartered Accountants, Ghana (I.C.A.G.)
  • Association of Chartered Certified Accountant (ACCA)
  • Chartered Institute of Management Accountants (CIMA)

Candidates must have at least two years working experience in Auditing      or accounting

OR

  1. Must have served as an Assistant Internal Auditor or Accountant for minimum period of four years in the service of a University or comparable organization.

Interested staff in the Internal Audit Section of the University of Education, Winneba who meet the above requirements should download the relevant forms from the University’s Website for completion.

FINANCE OFFICE
 
  1. Position – Senior Accountant

Candidates seeking appointment as Senior Accountant must

  1. Possess a Masters degree in Accounting or Finance, with at least five years relevant post qualification experience;
  2. Be a member of a recognized professional accountancy body such as
  • Institute of Chartered Accountants, Ghana (I.C.A.G.)
  • Association of Chartered Certified Accountant (ACCA)
  • Chartered Institute of Management Accountants (CIMA)
  1. Position – Accountant

Candidates seeking appointment as Accountant must possess the following:

  1. A two-year  masters degree in Accounting or Finance

And

  1. A first degree in addition to the final certificate of a recognized professional accounting body such as;
  • Institute of Chartered Accountants (ICA)
  • Association of Chartered Certified Accountants (ACCA)
  • Chartered Institute of Management Accountants (CIMA)

Interested staff in the Finance Office of the University of Education, Winneba who meet the above requirements should download the relevant forms from the University’s Website for completion. 

ICT SERVICES  DIRECTORATE
 
  1. Position – Systems Administrator

Duties and Responsibilities

The primary role of the Systems Administrator is to ensure that

  • All the information systems are properly installed, configured and backed -up regularly
  • It is the responsibility of the Systems Administrator to ensure that appropriate security update and patches are applied to the servers.
  • Perform daily system monitoring, verifying the integrity and availability of all hardware server resources, systems and key processes, reviewing system and application logs, and verifying completion of scheduled jobs such as backups
  • Perform regular security monitoring to identify any possible intrusions.
  • The Systems Administrator will work with the Network Administrator to ensure that the Information Systems are integrated to each other and there is information interchange from one system to another in a secured manner.
  • Create, change, and delete user accounts per request.

Qualifications

  • Minimum of a two- year M.Sc. In ICT or other relevant equivalent qualification
  • At least three (3) years working experience in an IT role in a Tertiary Educational institution

Skills and Competencies

  • Experience with systems in educational databases/systems; especially school/student records systems
  • Working knowledge in the Linux Operating System use and administration
  • Working knowledge in network protocols and their use in network design and trouble-shooting
  • Capable of setting up and administering various servers including:
  • Domain Name Services (DNS)
  • Dynamic Host Configuration Protocol Services (DHCP)
  • Directory Server (LDAP)
  • WEB Server (Apache Server)
  • Mail Server
  • Firewalls
  • Knowledge and experience in Technical Report writing
  • Good communication skills and interpersonal relationships

 

  1. Position – Digital Records Specialist – Assistant Registrar Level

Duties and responsibilities

  • Provides official student record documentation via forms, letters, transcripts and other communications
  • Reviews, audits and prepares degree audit and diploma order
  • Performs general office duties such as typing, operating office machines, and filing
  • Establishes and maintains academic files within the student information system
  • Ensures record integrity of student files by ensuring proper documentation and authorization to fulfil requests
  • Ensures that the electronic file as well as the student information system are in alignment and accurate
  • Serves as liaison for projects and cross-functional department needs
  • Processes workflow and tasks with accuracy and speed
  • Assists in preparing and maintaining training information and documents policies/procedures in for Registrar team
  • Reasonable and consistent attendance to fulfil requirements of the position
  • Assisting in database design
  • Updating and amending existing database
  • Setting up and testing new database and data handling systems
  • Monitoring database efficiency
  • Sustaining the security and integrity of data
  • Creating complex query definitions that allow data to be extracted
  • Analyze data contained in the university databases and identify data integrity issues with existing and proposed systems and implement solutions
  • Integrate database systems within the University to ensure there are no redundant data
  • Perform database backups and restore operations
  • Establish and respond to student inquiries via a messaging system, email, and/or phone, and journals all communication
  • Developing and implementing departmental operations and procedures; recommend changes in enrolment procedures.
  • Provide technical assistance and guidance to students, staff, counsellors, faculty and administrators in the interpretation and clarification of enrolment, graduation, academic transfer policies, requirements and procedures; advise counsellors as requested in analysing student records.
  • Prepare and maintain a variety of records, reports and files. Collect, compile, verify and record information for the preparation of reports.
  • Assist in determining data processing needs for Admissions and Records; provide technical guidance concerning admissions and records computer programs and procedures; enter a variety of data into the computer to update student information; compile information, generate reports and create computer files as needed.
  • Assist in the troubleshooting and testing of the system.
  • Perform related duties as assigned 
  • Minimum of a two-year  Masters  Degree in a relevant area with considerable on the job experience
  • At least five (5) years working experience in an IT and digital records role in Tertiary Educational Institution.
  • Must be trustworthy with high sense of institutional integrity to protect the University image in examination and certification processes.

Skills and Competencies

  • Knowledge of UEW university policies and procedures
  • Skill in operating equipment, such as personal computer, fax, copier, phone system and scanning equipment
  • Highly detail oriented
  • Ability to effectively communicate verbally and in writing
  • Excellent customer service skills to both internal and external clients and customers
  • Ability to prioritize workflow
  • Ability to multitask
  • Proficient with Microsoft Word and other applications in the Microsoft Office suite
  • Experience with educational database/systems; especially school/student records systems
  • Competent in the design and implementation of databases
  • Ability to write and run SQL queries
  • Capable of working with the following RDBMSs
  • Microsoft SQL server
  • MySQL
  • Oracle
  • Knowledge and experience in Technical Report writing
  • Good communication skills and interpersonal relationships

 

iii. Position – Network Engineer

Duties and Responsibilities

The Network Engineer will be responsible for:

  • Establishing networking environment by designing networking systems, directing and system installation configuration; defining documenting, and enforcing system standards
  • Maximizing networking performance by monitoring performance; troubleshooting network problems and outages; scheduling upgrades; collaborating with network architects on network optimization
  • Seeing network system by establishing and enforcing policies; defining and monitoring access
  • Report network operational status by gathering, prioritizing information; managing projects
  • Upgrading network by conferring with vendors’ developing, testing, evaluating, and installing enhancements.

Qualifications

  • Minimum of a two-year M.Sc. in Computer Science, Electrical and Electronic Engineering or similar qualification
  • At least three (3) years working experience in an IT role in a Tertiary Educational Institution.

Skills and Competencies

  • Knowledge in network protocols and their use in network design, implementation and troubleshooting.
  • Knowledge in the Linux Operating System (Red Hat Enterprise Server, CentOS, Ubuntu Server) use and administration.
  • Knowledge in router configuration, troubleshooting, and administration.
  • Knowledge in layer 2 and layer 3 managed switch configuration.
  • Working knowledge in Network cabling and network troubleshooting.
  • Capable of setting up and administering the following servers.
  • Domain Name Service (DNS)
  • Dynamic Host Configuration Protocol Service (DHCP)
  • Proxy Server
  • Scripting
  • Working knowledge of Linux and windows server environments.
  • Knowledge and experience in Technical Report writing.
  • Good communication skills and interpersonal relationships.

Interested staff in the ICT Services Directorate of the University of Education, Winneba who meet the above requirements should download the relevant forms from the University’s Website for completion.

DIRECTORATE OF SECURITY SERVICES

i. Position- Director of Security Services

The Director of Security Services is responsible to the Vice-Chancellor or his representative for promoting a safe environment for teaching and learning on all campuses through the following means:

  • Assisting in the formulation of security policies based on situational analysis.
  • Gather intelligence from staff and students fronts.
  • Ensure total internal security control and order.
  • Assisting in determining appropriate manpower levels and logistics requirements of the Security Directorate.
  • Developing and implementing adequate training programmes for the security personnel to ensure they are always fit for duty.
  • Developing adequate systems and procedures for the prevention and detection of crime within the University.
  • Planning and coordinating with external security agencies to ensure protection of employees, families, students and property of the University.
  • Devising systems to reduce and control vehicular traffic on campus.
  • Ensuring technical security systems on campus to provide the optimum level of cost effective security.
  • Ensuring the apprehension and facilitation of prosecution of offenders/criminals on campus.
  • Facilitating the preservation of peace and good order on campuses.
  • Enforcing University rules and regulations related to security.
  • Ensuring fire prevention on campus
  • Investigating criminal cases on campus and submitting report to appropriate office.
  • Developing and implementing disaster control emergency plans on campus.

Undertaking any other assignment directed by the Vice-Chancellor or his representative

Requirements

  • Applicants must have had enough working experience in other security services and intelligence gathering background with a clean record.
  • Applicants must possess or exhibit a high sense of professionalism and loyalty to work or service.
  • Applicants must hold a two-year Masters Degree in relevant discipline.
  • Applicants must have worked in active service of the University for the at least Five (5)Years before retirement.
  • Applicant must have good leadership skills, discipline and good conduct.

Interested staff in the Security Directorate of the University of Education, Winneba who meet the above requirements should download the relevant forms from the University’s Website for completion.

DIRECTORATE OF WORKS AND PHYSICAL DEVELOPMENT
 
  1. Position - Senior Architect

      Candidate seeking appointment as Senior Architect must have the following requirements:

  • B. Sc. Design with Post-Graduate Diploma in Architecture  or its equivalent and membership  of the  Ghana Institute of Architecture or a recognized professional body
  • Be a member of recognized professional body
  • Have a minimum of six years post-qualification experience
  • Have a minimum of five years experience as Architect in a reputable organization
  • Have  handled various complex and live projects to completion

Interested staff in the Directorate of Works and Physical Development of the University of Education, Winneba who meet the above requirements should download the relevant forms from the University’s Website for completion.

UNIVERSITY LIBRARY
 

a. Position:  Assistant Librarian, Acquisition and Cataloguing

Position Summary:

You will perform a variety of technical and administrative tasks to support the purchase of library educational materials, including books, videos, films, electronic and other audiovisual media. Interpersonal contacts may extend to library staff, reference librarians, faculty and vendors. You as the Cataloger would do original and copy cataloging based on current standards, database maintenance, authority control, and provide training and inventory support for other UEW libraries and sections within.  You would also resolve cataloging problems and aid in the maintenance of the online catalogue. You would provide advice, offer demonstrations, and provide information on best practice and up-to-date policies in cataloguing.  You would do this by keeping up-to-date on relevant programs and services that enhance the ability of library staff to provide quality information to patrons in an effective and efficient manner

Essential Duties and Responsibilities are to:

  • Source, acquire library materials.
  • Accession and physically process new library materials.
  • Supervise and manage all activities in ordering and receiving new materials via firm order and/or approval plan.
  • Establish and maintain effective relationships with book vendors.
  • Inform Reference Librarians of changes to existing collections.
  • Perform original (including complex) and copy cataloging of all formats of library materials to facilitate their identification, access, and use.
  • Ensure that special requests are acquired and processed in an efficient and timely manner.
  • Ensure that routines and workflow are functioning efficiently and are integrated with routines in other areas.
  • Interpret and apply Library of Congress subject headings, the AACR2, RDA, and the Online Computer Library Center (OCLC) manuals in cataloging and classifying library materials.
  • Participate in the planning and implementation of new technologies, systems and products to support acquisitions and cataloguing.
  • Maintain the integrity of the integrated library system through authority file control Minimum
  • Maintain authority records and perform needed authority work in the database.
  • Consult with other libraries in order to resolve cataloguing and database problems, report trends in bibliographic services, answer questions, transmit information, and discuss options for handling library materials.
  • Develop and deliver training programs to library staff and others.
  • Develop constructive and cooperative working relationships with internal staff, and staff from Satellite Campus Libraries.
  • Manage Acquisitions and Cataloguing staff including setting assignments, training and evaluating job performance.
  • Actively participate in library committees as assigned by the University Librarian.
  • Keep records of inquiries, complaints, and comments, as well as actions taken for members.
  • Submit quarterly reports to the University librarian.
  • Undertake other duties of a similar nature as reasonably required by the University Librarian.

Required Qualification and Experience

You must have:

  • A two-year MA/ MSc. degree in Library or Information Science or any other related field from a reputable university.
  • At least 10 years of work experience in Acquisition and Cataloguing.
  • Thorough knowledge of contemporary bibliographic-maintenance standards and practice, including the Anglo-American cataloging rules (AACR2), RDA, Library of Congress subject headings, OCLC/MARC records, and library automation.
  • Good knowledge of the principles and practices of public administration as applied to a major library service.
  • Comprehensive skills with office software including word processing and spreadsheets
  • Excellent communication skills, both written and verbal, and excellent judgment.

 

b. Position: Assistant Librarian, Information and Readers’ Services.

Position Summary:

The Information and Readers’ Services librarian is a member of the Library Leadership Team. You would assist readers to find the right book. You would have to possess the skills of searching for information whether its minutia or metaphysical. You would set the standard of excellence in reference service for your team and for the whole library. You would take pride in developing our collection of materials to meet the information and reading needs of the University community. You must exhibit excellent communication skills, problem-solving skills and judgment.

Essential Duties and Responsibilities are to:

  • Understand principles of reference service and reader’s advisory essential.
  • Understand collection development practices and policies.
  • Plan, implement and manage complex projects.
  • Pay attention to detail.
  • Effectively use Internet and database search strategies.
  • Familiarize with technologies and devises used by patrons for information and leisure reading.
  • Familiarize with a wide range of literature and fiction genres.
  • Keep records of inquiries, complaints, and comments.
    • Create a cohesive and motivated team.
    • Manage Readers’ Services staff including setting assignments, training and evaluating job performance.
  • Help Library Users find the right book for their interests and information needs; train your team do so the same
  • Help library users to utilize technology to find information that meets their needs; train the team do so the same. Plan and organize all information and readers’ services for all library users.
  • Lead your staff in your section in planning and implementing projects and programmes designed to encourage patron interest in and usage of collections.
  • Reach out to the University community to offer and promote the library’s services.
  • Work to identify and meet the information and reading needs of University community.
  • Submit quarterly reports to the University librarian.
  • Actively participates in library committees as assigned by the University Librarian.
  • Required to undertake other duties of a similar nature as reasonably required by the University Librarian.

 

Required Qualification and Experience

You must have:

  • A two-year MA/ MSc. degree in Library or Information Science or any other related field from a reputable university.
  • At least 10 years of work experience at the Reader Services/ Reference Service.
  • Thorough knowledge of library automation and use of the Integrated Library Management System.
  • Good knowledge of the principles and practices of public administration as applied to a major library service.
  • Strong initiative and work ethic.
  • Comprehensive skills with office software including word processing and spreadsheets
  • Excellent communication skills, both written and verbal, and excellent judgment.

c. Position: Assistant Librarian, Electronic Resources & Institutional Repositories

Position Summary:

The University Library seeks a skilled, service-oriented, and forward thinking Electronic Resources Librarian to manage and support access to the University’s collection of licensed electronic resources. Reporting to the University Librarian, the Electronic Resources Librarian is responsible for performing a range of tasks that support the discovery and delivery of electronic resources. Core duties include activating and managing electronic resources, licensing, and vendor information, configuring and testing resources for remote access, investigating and troubleshooting technical and subscription-related access problems, and providing expert support to library users and staff. The Electronic Resources Librarian is also responsible for collecting, analyzing, and reporting data related to the usage of electronic resources in order to guide collection development decisions, library instruction, reference services, and web-based information delivery. Working collaboratively with librarians, technical staff, and vendors, the Electronic Resources Librarian helps develop and implement user-centered strategies to ensure convenient, seamless, and uninterrupted access to electronic resources.

Essential Duties and Responsibilities are to:

  • Manage access to a wide range of electronic resources, including databases, e-journals, e-books, online reference sources and streaming media.
  • Investigate and troubleshoot access issues involving electronic resources and provide expert support to library users.
  • Manage communication with library users and staff regarding trials, newly acquired resources, platform changes, service disruptions, and cancellations.
  • Collect, analyze, and report data regarding usage of electronic resources to inform library decision-making.
  • Develop and deliver training programs for staff and users in the use of the Library’s e-Resources and the Internet.
  • Manage e-Resources staff including setting assignments, training and evaluating job performance.
  • Manage the library’s social media accounts.
  • Provide technical support to resolve access issues for library e-resources
  • Communicate with vendors, IT, users, CARLIGH and library staff regarding e-resource technical issues.
  • Manage the daily operations of the IR, including adding and editing content, training other library faculty and staff on use and workflows, assessing functionality of the IR, and recommending changes for continuous quality improvement.
  • Participate actively as a library liaison and teach workshops for faculty, departments, and research units.
  • Coordinate and provide training in support of the IR and scholarly communication on campus.
  • Promote the IR to the campus community and proactively recruit appropriate and sustainable content for it.
  • Collect, analyze, and report IR usage data.
  • Actively participate in library committees as assigned by the University Librarian.
  • Submit quarterly reports to the University librarian.
  • Undertake other duties of a similar nature as reasonably required by the University Librarian.

Required Qualifications and Experience

  • A two-year MA/ MSc. degree in Library or Information Science or any other related field from a reputable university.
  • Three or more years of professional experience in an academic library setting.
  • Comprehensive skills with office software including word processing and spreadsheets.
  • Demonstrated experience with electronic resource management during all stages of the lifecycle, including acquisition, implementation, support, and evaluation.
  • Demonstrated knowledge of library systems used to provide access to electronic resources and their interoperability, including library management systems, discovery platforms, link resolvers, and proxy servers.
  • Ability to collect, analyze, and provide meaningful interpretation of electronic resource usage statistics
  • Excellent analytical, organizational, problem-solving, and communication skills
  • Ability to work collegially and collaboratively with a broad range of internal and external stakeholders, including users, librarians, technical staff, vendors, and consortia partners.

Interested staff in the University Library of the University of Education, Winneba who meet the above requirements should download the relevant forms from the University’s Website for completion.

RADIO WINDY BAY
 

Position - Station Manager, Assistant Registrar Level - UEW Windy Bay

Duties and Responsibilities: The Station Manager is:

  1. Head of the Station and sees to the Management of  Radio Windy Bay as well as the welfare of the staff
  2. Ultimately responsible for the effective day-to-day operations and administration of the Station.
  3. Recommends the hiring of relevant staff to appropriate authorities.
  4. Responsible for planning, organizing, supervising, coordinating, researching, reporting budgeting, fundraising and monitoring of all activities and programmes of the Station.
  5. In-charge of materials and resources of the Station.
  6. Representative of the Station at Boards and Committees
  7. He/She is the Executive Producer of the Station, thus enforces guidelines and regulations governing the operations of the Station.
  8. Liaison between the Station and the University Management, Corporate Bodies and the general public.
  9. Responsible for any other duties that the Board and the University Management may assign.
  10. Submits quarterly and annual reports to his Supervisor and the University Management Board.

 Qualifications

  1. Holder of Master of Philosophy in Communications and Media Studies with specialization in Broadcast Journalism
  2. Must have at least 8 years continuous working experience in the broadcasting or radio industry
  3. Certificates in a relevant professional field of study will be an advantage
  4. Membership of the relevant Professional body is an advantage
  5. Must have the capacity to work extra hours and must be an excellent team player
  6. Excellent written and oral skills in the English language

Interested staff of Radio Windy Bay, University of Education, Winneba who meet the above requirements should download the relevant forms from the University’s Website for completion.

MODE OF APPLICATION
Qualified applicants are to submit 15 copies of completed application forms with copies of their detailed Curriculum Vitae and certificates to;
The Registrar                      
University of Education, Winneba  
P.O. Box 25
Winneba

Closing date for the submission of the completed forms is Friday, 15th June, 2018
SIGNED
REGISTRAR